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Export Documentation Officer

Job Title: Export Documentation Officer

Department: Sales and Marketing

DEPARTMENT: Sales

COMPANY: RD Tuna Canners

LOCATION: Madang Papua New Guinea

Basic Functions

To ensure that all Export Shipping Documents are accurately completed and dispatched on time in accordance to statutory/regulatory requirements of the exporting/ importing country.

Main Duties:

To prepare Export Shipping Documents for all shipped-out confirmed orders;
To collect 3rd party documents from the process owners as required by the customers. (Process owners are accountable for the accuracy of these documents);
To collect original copy of the Export Bill of Lading (BL) from the Shipping Lines.
To closely coordinate with Logistics, Nominated Shipping Lines and Negotiating banks:
Constant communication/ coordination to eliminate errors/delays and ensure smooth/gentle transactions.
To review complete set of Export Shipping Documents – should conform to customer’s requirement and MUST be in accordance to the statutory/regulatory requirements of the importing/exporting countries.
To ensure that all required documents are presented to the bank and / or emailed to the buyers on time (TT, CAD, LC).
To dispatch original shipping documents upon confirmation of Finance for the payment remittance of the buyer.
To notify the customer/agent for the courier details of Export Shipping Documents.
To collaborate closely to Finance in monitoring the status of payment remittance of the customer before dispatching the complete set of original Shipping Documents.
To upload Export Sales Register everytime there is shipment for Accounts’ monitoring.
To submit copy of the Commercial Invoice to Accounts.
Other functions and responsibilities assigned by superior from time to time.
In the absence of the Export Documentation Officer, the Export Shipping Officer will take over the duties and responsibilities temporarily with collaboration to Export Sales Officer, Export Traffic Officer & Export Shipping Officer.
Shall work in accordance with the established health & safety program of the department and of the company such as wearing of the prescribed PPE, obey and respect warnings & signages and other relevant safety measures.
Shall proactively report unsafe conditions and practices to the immediate superior by making suggestions or removal of accident hazards.
Shall actively participate in the health and safety programs of the company.
Performs other related jobs assigned by the superior.